Where Your China Business Starts, Company Registration Services in China since 1999.Your Path To China

Representative Office registration in China

Last Updated: April 17, 2021

Information provided below will guide you to:

Documentation for establishing a Representative office in China

Below is the documentation of foreign Representative Office establishment in China, Item (1)-(6) should be prepared and certified by Chinese embassy before arriving in China:

Since January 15, 2010: According to State Administration of Industry and Commerce's file: Gong Shang Wai Qi [2010] No.4, To set up a Foreign Representative office in China: PARENT COMPANY must be established for more than 2 years:

(1) 1x Certificate of Incorporations or equivalent document certified by Chinese embassy or Chinese consulate overseas [Sample: UK , US, HK, AUS, RUS, SGP, GER, SWE, ISL etc. ]

(2)1x Copy of Articles of Association certified by Chinese embassy or Chinese consulate overseas

(3) 1x Letter of authorization from parent company's director (with Name and passport number) to authorize someone in China to sign the documents, certified by Chinese embassy or Chinese consulate overseas. - Path To China has the template.

(4) newLetter of Authorized Signatory: Parent company's director (with Name and passport number) is the authorized signatory of that said company. This Letter of Authorized Signatory has to be certified by Chinese embassy/consulate.

(5) 1x Passport copy of proposed China Chief Representative and other Representative(s) certified by Chinese embassy or Chinese consulate overseas.

(6) 1x Appointment letter of China Chief Representative and other Representative(s) certified by Chinese embassy or Chinese consulate overseas.

(7) 1x Bank Reference Letter from investor's bank to declaring good standing and certified by Chinese embassy or Chinese consulate overseas. [-ban-reference-letter-]

(8) A brief summary of the operations of parent company and the China Representative office [-Form-]

(9) China Chief Representative documents: resume [-Sample-] ; 6 photos [2 inch size] ; passport copy.

(10) If there are Representatives to be stationed in China in addition to the Chief Representative, the resume, 2 pictures and passport copy of Representative(s) are required;

(11) Documents provided by landlord of office in China: 2x original leasing contracts [ Sample ] of the office premise to be used by the Representative Office (lease term should be at least 12 months); 2x certificate of real estate ownership [ Sample ], and 2x landlord identification [ Individual, Company ]

Please note that the State Administration of Industry and Commerce (SAIC) announced (January 15, 2010) that the parent company MUST be established for more than 2 years (Gong Shang Wai Qi [2010] No.4).

IN SHANGHAI:

The policy that Rep. office should be in Grade A building has been cancelled since March 1, 2011.

Registration and Post-registration Procedures

A. Pre-registration
Before commencement of registration procedures stated in Sections B and C stated below, all the documents and information listed above must be ready.

B. Registration Procedure
The first step is to apply for registration with the local Administration for Industry and Commerce in Shanghai, Beijing, Shenzhen, Hangzhou or any other cities. Once the application is approved and the Business Registration Licence issued, the post-registration procedures listed in Section C need to be performed.

C. Post establishment Registration Procedures
Upon issuance of the Registration Certificate, we will then perform the post-establishment registration procedures, including:

  • Apply for Registration Certificate with State Administration of Industry and Commerce (SAIC)
  • Chops made by Public Security Bureau (PSB)
  • Apply for Organization Code License by Technical Supervision Bureau (TSB)
  • Register with Local Taxation Bureau
  • State Administration of Foreign Exchange registration(SAFE)
  • Open Foreign Currency and RMB bank account
  • Register with Statistical Bureau
  • Value Added Services: Free Visa service, 2 months accounting service and more

More information about Rep. Office:

Contact Our Regional Partners in India (Mumbai, Delhi), Singapore, Malaysia (Kuala Lumpur), China (Beijing, Shenzhen, Guangzhou, Shanghai, Suzhou, Ningbo, Hangzhou or Hong Kong) for more details:


Office Hour: Monday- Friday 0930AM-1730PM China, Singapore & Malaysia:(GMT+8); India: (GMT+6)

Beijing & Northern China Office:
E-mail: gifty@pathtochina.com
5F, SK Tower, 6A Jianguomenwai Ave., Chaoyang District, Beijing 100022, China
Tel: (86-10) 5166.4212 GMT+8 (English and Mandarin)
Regional Manager: Ms. Gifty Jia [-Bio-]

Shanghai & Eastern China Office:
E-mail: info@pathtochina.com 1038 West Nanjing Road, Suite 2508, 25 Floor, Westgate Tower, Shanghai 200040, China [-MAP-]
Tel: (86-21) 5108.8535 (English and Mandarin)
Regional Manager: Ms. Wendy Wang [-Bio-]

Ningbo Office:
E-mail: info@pathtochina.com Suite 2925 South Tower, 1299 Yinxian Ave., Yinzhou, Ningbo 315040
Regional Consultant: Mr. Dean Dong [-Bio-]
Tel: (86 574) 8716.4655 GMT+8 (English and Mandarin)

Hangzhou Office:
E-mail: info@pathtochina.com No. 2, 1785 Jianghan Rd.(by Binsheng Rd.), Binjiang District, Hangzhou 310051, China
Regional Consultant: Ms. Lim
Tel: (86-21) 6218 9991 GMT+8 (English and Mandarin)

Shenzhen & Southern China Office
E-mail: info@pathtochina.com
6009 Yi Tian Road, Suite 2306, New World Tower, Shenzhen 518035

Hong Kong Office:
E-mail: info@pathtochina.com
Suite 1701, HeNan Building, 92 Jaffe Road, Wanchai, Hong Kong[-MAP-]
Tel: (852) 6877.8862 GMT+8 (English)
Regional Partner: Simon Lee
Guangzhou Office:
161 West Lin He Rd., 23F, Tower A, Center Plaza, Guangzhou, 510620
info@pathtochina.com

Singapore & ASEAN Office
E-mail: info@pathtochina.com
Tel: (65) 8459.8655 Address: 218 Orchard Road, 6F, Singapore, 238851

Kuala Lumpur & Malaysia Office
E-mail: info@pathtochina.com
1 Mont Kiara, Level 13A, Wisma Mont Kiara, No. 1 Jalan Kiara, Mont Kiara, 50480, Kuala Lumpur, Malaysia
Tel: 010.3738.398 (English, Mandarin, Malay)

newNew Delhi & India office:
E-mail: info@pathtochina.com
Ramdhan Tower, E-57, Sector-63, Noida

Mumbai
E-mail: info@pathtochina.com
Plot 175, Santacruz, East Mumbai
India Partner: Mr. Narendra Kumar

Rest of China: [Click for more details...]

Public Holidays in China: Jan. 1, Feb. 2-10, Apr.5-7, May 1, June 7-9, Sep. 13-15, October 1-7 Malaysia: Jan. 1, 21, Feb. 1, 5-6, May 1, 20, 22, June 5-6, August 12, Sep. 2, 9, 16, Oct. 28, Dec. 25 Singapore: Jan. 1, Feb. 5-6, May 1, 20, June 5, August 9-12, Oct. 27-28, Dec. 25


©1999-2021 PtC 22 years in Asia | Privacy Policy | Legal Warnings | Chinese GB Big5